Use the Print Checks module for quick printing of checks and to bypass the Accounts Payable / Batch Check Printing process.
To launch Print Checks, select Accounts Payable/Print Checks for the Outlook Bar.
Prepare a Check
To prepare and print a check, complete the following steps:
Make sure that checks are in the printer and the the next check number is noted.
Click the New Check button.
Complete the form:
Check No. Enter the next check number, if it is different from the number on the form.
Check Date. Select the check date using the calendar control.
Pay To. Click the button to the right of the field to select a supplier from the supplier selector. If the Payee is not in the Supplier List, simply type the name and address in this space.
Amount. Enter the amount in the numeric field to the right. The written amount will appear automatically.
Memo. When tabbing from the Amount field to the Memo field, the memo will contain the check # and payee information. Add to or override the memo field as desired.
Bank Account. Select the bank account from which the check will be issued.
Journal Entry. The issuance of a check will credit the bank account with the amount of the check. The offsetting debit amount is entered by selecting the GL account(s) to which the debit will be posted. Click on the button to the right of the Account Number field and select the GL Account to be debited. Next, tab to the Debit Amount field and enter the debit amount. Tab out of the field to add the entry to the list. Repeat the steps until the entry is in balance.
Post Check. When the entry is in balance, the Post Check button will be enabled. Click the Post Check button to post the check.
Print Check. To print a check, select the check in the right hand panel. Next click on the Reprint button. The check will load in print preview mode. Verify the check and then select the Print button in the upper left hand side of the print preview screen. Exit the print preview when finished.